working relationally to create social change

This privacy notice explains when and why we collect personal information about people who attend our events and people who have chosen to take part in our research. We may need to make changes to this notice and will provide an up to date notice when changes happen. Any questions regarding this notice should be sent by email to shout@communitycourtyard.org or by calling 01604  639545  or by visiting us. 

What Community Court Yard ?

Community Court Yard (CCY) is collective of creative projects designed, developed and delivered by young people and the significant adults in their communities. Community Court Yard is a registered company by guarantee (number 107696918). The registered address is Ron Todd House. 41 Lea Road. Abington. Northampton. NN1 4PE

Community Court Yard has local communities of Northampton at its heart. Our work seeks to bring people together, create a space for authentic voices are heard which lead the way to the creation of projects that bring about social change

What information do we collect?

During your participation in the CCY programme, we may collect, store, and use the following kinds of personal information about you:

• Contact information: this includes the information that you provided when you registered to the CCY project (i.e. name, surname, email, phone number, address, postcode).
• Diversity Data: we may ask you to fill in a diversity survey with information about your age, gender, ethnicity, working status, and religion. This allows us to make sure we are reaching everyone. You do not have to provide this information to use the service.
• Frequency and type of interaction: the number of times you have used our services, how you have interacted with our team; such as visiting one of our CCY buildings, calling or emailing the CCY team, attending any events and projects we have organised and hosted through the CCY programme. We keep daily notes of the type and level of involvement all participants have with the project. This is to allow us to tailor the project to meet the needs of the participants.
• Interviews, surveys and workshops: we may ask you if you would like to participate in any interviews, workshops and surveys during your participation in the CCY programme. The questions asked through the interviews will be around your CCY experience and the potential effects it has had on your personal development regarding the following aspects of your life: education, employment, community perception, environmental action, mental and physical health. You do not have to take part in this and we will ask for your permission before we collect any further data unless you have already consented to this.

Why do we collect information about you?

• Communication and updates: we collect your contact information to be able to send relevant communication regarding events we are hosting. If you have agreed to be contacted, then we will use the channel you have agreed to, i.e. by email, phone call or similar technology. If at any time you no longer wish to receive any communication, please let us know and we will not contact you further, unless there is a legal obligation to do so.
• Making the CCY initiative work for you: the main aim of the CCY program is to make it work for the community of Northampton. This means we will request your feedback. We will produce quarterly developmental evaluation reports to help shape the project as it unfolds.
• Evaluation on benefits of participation: evaluation is an important component of CCY If you agree to be part of our evaluation, we would like to be able to ask you questions about how the CCY programme has benefited you in your daily life. We will invite you to participate in occasional informal interviews, group discussions, and surveys. Your answers to these surveys will be anonymised. You can withdraw your consent or participation from the project at any time.

How and by whom is your personal information collected and who has access to it?

Employees of Community Court Yard, might collect your personal information as mentioned above under 

What  information  do  we  collect?

Further personal information shared specifically through interviews, workshops, and surveys will be collected and accessible to the employees of Community Court Yard. Interviews and workshops might be audio recorded for later use. In such case, audio recordings will be transcribed, and data will be anonymised.

In what ways do we publish and share your data?

Evaluation outcomes will be published through quarterly and annual reporting. The reports can be accessed in our shops or online. The reports will not include personal information. We might share personal data with other academic or research organisations if you have provided consent for this purpose. We will list any organisations who will receive any data prior to collecting it.  

Who do we share your personal information with?

We may disclose information about you to any of our employees, officers, agents, suppliers or subcontractors as far as it is reasonably necessary for the purposes as set out in this privacy policy. We may also disclose your personal information:

• to the extent that we are required to do so by law;
• in connection with any legal proceedings or prospective legal proceedings;
• in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Except as provided in this privacy policy, we will not provide your information to third parties.

Are there any potential risks?

When you give us personal information, we take steps to treat it securely. Any information we collect will be held in our systems or in a locked cabinet.  Know your rights

You have a choice about if you wish to be contacted by us and if you wish for us to use any of your personal data for our research purposes. We will not contact you or use your data for research unless you have given your consent. You can change your preference at any time by contacting us by any of the following methods:

• Email shout@communitycourtyard.org
• Drop by The Yard. 62 Gold Street.. Northampton. NN1 1RSis